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When planning an event in London, whether it’s a wedding, corporate event, or private celebration, one of the most important decisions you’ll make is how to manage your bar services. Mobile bars offer a unique solution, bringing the party to you and creating a stylish, professional atmosphere for your guests. However, budgeting for mobile bar hire in London can be tricky. In this blog post, we’ll guide you through the key factors you need to consider when planning your mobile bar hire and help you make an informed decision while keeping your event within budget.

1. Understanding the Costs of Mobile Bar Hire

The first step in budgeting for a mobile bar in London is understanding the costs involved. The price for hiring a mobile bar can vary greatly depending on several factors, including the size of the bar, the duration of hire, venue location and the services included. Mobile bar hire costs typically range from £250 to £1,500 or more. Here are the main costs you’ll need to factor into your budget:

Bar Setup & Equipment: This includes the cost of the bar itself, the equipment for serving drinks, and any decorative elements. At King Bar hire we offer flexible packages for all budgets, with no hidden costs.
Staffing Costs: Most mobile bar companies charge for bartenders and other staff members, with rates ranging from £30 per hour per staff member for the duration of the event. For larger events you may also want to include event hosts, first aiders and security along side your bar tenders.
Drinks Package: Many mobile bar services offer different drinks packages, from cash bars to all-inclusive packages, which can significantly affect the overall price. You will also want to consider the quality of your drinks – would you prefer budget friendly drinks, or more premium options.
Delivery & Setup Fees: Some companies charge an additional fee for transportation and setup, which can vary depending on the location of your event. When budgeting for your mobile bar ask the provider how long set up will be as you will also need to have your venue available for this amount of time before and after your event.
Additional Services: You may want to add extras like cocktail stations, drink menus, or themed decorations, all of which can add to the total cost.

2. The Type of Event Matters

The type of event you’re hosting plays a large role in determining your mobile bar hire budget. For example:

Weddings: Weddings often require a more elaborate setup, including a selection of premium drinks, themed décor, and additional staff to ensure the service runs smoothly throughout the day. This can increase the cost compared to a more casual event.
Corporate Events: Corporate events typically feature larger guest lists and may require longer bar hire times. Some companies also request branded drink options or specific drink menus, which may increase costs. At King Bar hire if you are looking for branded options we can supply a branded mobile bar, branded cups or a drinks printer which prints your logo on to drinks.
Private Parties: A private event with fewer guests might allow for a more budget-friendly mobile bar hire, especially if you opt for a basic drinks package or a cash bar setup.

Understanding the nature of your event helps in selecting the right type of mobile bar service that fits both your needs and your budget.

3. Choosing the Right Drinks Package

Mobile bar hire companies in London typically offer several drinks packages that allow you to control your costs. The three most common options are:

Cash Bar: Guests pay for their own drinks, which can be a great option if you’re looking to save on costs. However, it’s important to ensure your guests are comfortable with this arrangement, especially if the event is more formal.
Free Bar: You provide all the drinks, and your guests don’t have to pay for anything. This is the most expensive option but ensures a fully inclusive experience for your guests.
Limited Open Bar: You offer a selection of free drinks (e.g., beer, wine, and basic spirits) for a set duration or a limited number of drinks per guest. This provides a balance between cost and guest experience.
Pay Bar with Credit Limit: You set a budget for the drinks, and once that limit is reached, guests can pay for any further drinks. This is a flexible option that allows you to control the budget while offering guests a high-quality experience.

It’s important to evaluate your guest list and the atmosphere you wish to create to choose the most suitable drinks package. You should also check with your mobile bar provider what happens with left over drinks, especially on a cash bar – are they taken away with no charge, or do you need to cover the costs of left overs.

4. Guest Numbers and Drink Consumption

The number of guests and their likely consumption of drinks is another key factor in budgeting for mobile bar hire. The more guests you have, the more drinks you’ll need to supply. However, drink consumption varies by event type, time of day, and guest preferences.

For example:

A wedding reception may involve a high volume of champagne and wine, while a corporate event may lean more toward beer and cocktails.
Evening events tend to see higher drink consumption than daytime events.
Will you be having children at the event or a lot of guests who would prefer non-alcoholic options as you will need to ensure they are catered for.

Understanding your guest profile and considering a drink consumption estimate (usually between 2 to 4 drinks per person) will help you accurately predict how much to allocate in your budget.

5. Venue Location and Logistics

Where your event takes place in London also affects the cost of mobile bar hire. The distance between your venue and the bar hire company’s location can influence transport and setup fees. Additionally, venues with limited access or specific regulations (e.g., no alcohol on the premises) may incur extra costs or require additional coordination with local authorities.

Central London Locations: If your event is in central London, delivery fees may be higher due to congestion charges, parking or travel time.
Outdoor Venues or Unconventional Locations: If you’re hosting an event in an outdoor space or an unusual location, extra charges for setup and permits may apply. Some companies may also offer additional services like providing weather-proof solutions or tents for outdoor events.

6. Timing Your Mobile Bar Hire

The duration of your event impacts how long you’ll need to hire the mobile bar. Most mobile bar companies charge by the hour or per session. Evening events or long weddings might require extended bar hire, while shorter events (like afternoon parties) may have lower costs.

Make sure to clearly communicate the start and end time of your event so the bar hire company can provide an accurate quote. If you’re hosting a multi-day event, you may also need to account for any additional staffing, transport, and logistical expenses.

7. Plan for Tips and Extras

While not mandatory, it’s a good practice to factor in gratuity or tips for bartenders and staff. These additional costs may vary based on the level of service, the event’s size, and the type of drinks served.

Some mobile bar services also offer extra services, such as:

Custom drink menus
Signature cocktails
Themed décor or branded glassware

These extras can elevate the guest experience but may increase your overall budget. Be sure to request a detailed quote to ensure all additional costs are covered.

Conclusion: Budget Smart, Celebrate in Style

Budgeting for mobile bar hire in London doesn’t have to be stressful. By understanding the costs, services, and extras involved, you can plan an unforgettable event that stays within budget. Whether you’re hosting an elegant wedding, a corporate gathering, or a fun private party, mobile bars in London offer the flexibility, professionalism, and style you need to make your event a success.

Ready to plan your event? Contact us today to learn more about our affordable mobile bar hire options in London!

By focusing on these key considerations and optimizing your mobile bar hire, you can create a memorable event while keeping your budget in check. Use these tips to get the best value and ensure your guests have a fantastic time!

Planning an event in London? Whether it’s a wedding, corporate function, private party, or festival, one of the key aspects that can make your event stand out is the bar. However, if you’re looking to offer your guests an unforgettable experience without the hassle of a traditional bar setup, a mobile bar hire in London is the perfect solution.

In this blog post, we’ll cover everything you need to know about mobile bar hire, including why it’s a great choice, how to choose the right mobile bar, and what to expect during the booking process. Let’s dive in!

What is Mobile Bar Hire?

Mobile bar hire involves renting a fully equipped bar that can be set up at your event location. These mobile bars can be set up anywhere – whether indoors or outdoors – and are ideal for events where space, flexibility, and convenience are key considerations.

When you hire a mobile bar in London, you’re not just getting a bar; you have a fully custom build package to meet your event needs. This could be adapting the drinks menu, opting for a fully stocked bar or dry hire mobile bar, having card or cash payments or an open bar where drinks are pre-paid. The bar itself may be a classic, sleek design or a more modern, custom setup that fits the theme of your event.

Why Choose Mobile Bar Hire in London?

There are many benefits to choosing a mobile bar for your event in London, including:

1. Convenience and Flexibility

Mobile bars can be set up in a variety of locations, whether it’s a small venue, a large corporate space, a marquee, or even an outdoor garden. This flexibility makes them perfect for events of all sizes.

2. Personalized Service

Mobile bar hire services often include personalized menus, allowing you to choose the drinks your guests will love. You can opt for classic cocktails, craft beers, wine, or even bespoke drinks designed specifically for your event. At King Bar Hire we also have some amazing optional add ons including a barista style coffee machine, slush drinks, drinks printer and bar games.

3. Professional Bartenders

With mobile bar hire, you’ll get professional bartenders who know how to handle a variety of drinks and ensure your guests are always served promptly. This allows you to focus on enjoying the event while the experts take care of the drinks.

4. No Need for a Permanent Bar Setup

If your event is at a temporary venue, such as a marquee, or you don’t have the infrastructure for a permanent bar, mobile bars provide the perfect solution. You won’t have to worry about the logistics of installing a permanent bar.

5. Stylish Design

Mobile bars can be customized to match your event’s theme. Whether you’re looking for a sleek, modern look or something more rustic and vintage, there’s a mobile bar style to suit every occasion. We can also provide mobile bar alternatives such as our Pimms trike.

How to Choose the Right Mobile Bar Hire Service in London

Choosing the right mobile bar hire service is crucial to ensure your event runs smoothly. Here are some tips on how to make the best choice:

1. Consider Your Event Type

Think about the type of event you’re hosting. If it’s a wedding, you may want a classic, elegant bar with champagne and cocktails. For a corporate event, you might want a more sophisticated setup with a wide selection of wines and spirits. Make sure the mobile bar company offers the right type of setup and service for your event.

2. Look for Experience and Expertise

Choose a mobile bar hire company with experience in handling a variety of events. A company that’s worked at weddings, corporate functions, and private parties will have the expertise to manage your event smoothly and efficiently. You also want bar staff that reflect your event in terms of their attitude, staff uniform and experience.

3. Check Reviews and Testimonials

Look at customer reviews and testimonials to see how previous clients have rated the company’s service. This will give you a sense of the quality of service and the professionalism you can expect.

4. Assess Customization Options

If you have specific needs, such as custom cocktails or a themed bar, make sure the mobile bar company can offer these options. Flexibility is key when it comes to creating a memorable experience for your guests.

5. Understand the Costs

Ensure you get a clear breakdown of the costs involved, including the setup, staffing, and any additional charges. This will help you stay within your budget while still providing top-quality service. You don’t want to be facing an extra bill after your event for things that might crop up on the day such as van parking or glass breakages and cleaning.

What’s Included in Mobile Bar Hire?

When you hire a mobile bar in London, you typically receive a range of services and equipment, including:

Fully stocked bar: Includes alcoholic and non-alcoholic beverages, mixers, and garnishes.
Dry hire: The same professional set up and equipment as a regular mobile bar, but without the drinks. Offering you the flexibility to source and provide your own.
Bartenders: Professional staff who will serve your guests with flair and efficiency.
Glassware: Depending on your event, the mobile bar will provide appropriate glassware (wine glasses, cocktail glasses, etc.).
Set-up and tear-down: The company will set up the bar before your event and pack it down afterward. The costs should also include this time and not be added on after if the event or time over runs.
Custom drink menu: You can often tailor the drink menu to suit the theme or preferences of your event. This might be to include dietary or religious restrictions, or perhaps you want drinks to match the event theme such as Oktoberfest.

What to Expect on the Day of Your Event

On the day of your event, the mobile bar hire team will arrive early to set up everything, ensuring the bar is ready for guests as they arrive. The bartenders will manage the bar throughout the event, mixing drinks and serving guests promptly. After the event, the team will clean up and pack everything away, leaving your venue spotless.

Mobile Bar Hire in London: A Great Investment for Your Event

Whether you’re planning an intimate gathering or a large-scale celebration, mobile bar hire in London offers an excellent solution to meet your event’s needs. With a range of customization options, professional staff, and convenience, a mobile bar is sure to elevate your event and provide your guests with a memorable experience.

At King Bar Hire, we pride ourselves on delivering high-quality mobile bar services throughout London and the South East of England. We’ll work with you to design the perfect bar experience for your event, ensuring everything runs smoothly from start to finish.

If you’re ready to book your mobile bar hire or simply want to learn more, get in touch with us today to discuss your event needs. Cheers to a successful event!